For Coordinators

General Overview of Executive Committee

The Coordinators' Executive Committee will consist of three at-large members (serving three year terms), one Chair-Elect, one Chair and one Immediate Past Chair (serving a combined three year term, with a one year term in each position). The Coordinators' Executive Committee members are elected by the Coordinators' Section membership. A Coordinator must be a member of the APPD during the call for nominations to be considered. Any APPD member may nominate a coordinator, or a coordinator may nominate themselves to serve on the Executive Committee.

If for any reason once elected an executive committee member cannot fulfill the elected term, the Coordinators' Executive Committee may appoint a committee member with approval of the APPD Board. The committee person vacating their position will notify the Chair of the Coordinators' Executive Committee, who in turn will notify the Executive Director that a vacancy will occur.

Annually, the Coordinators' Executive Committee will identify the skill sets and knowledge desired to fill open positions on the Executive Committee. In addition to helping lead specific tasks/programs, it is expected that the Executive Committee will delegate to members within the section leadership projects to be carried out under the Executive Committees' supervision. Executive Committee work will be guided by the APPD Strategic Plan.

Duties and Responsibilities of the Chair

The Chair shall prepare the agenda for and preside at the meetings of the Coordinators' Executive Committee of the APPD. In addition, the Chair shall be responsible for working with section members throughout the year with concerns of and opportunities for the Section. The Chair shall be an excellent communicator, working closely with the APPD President or designee and Executive/Associate Director, in addition to the Executive Committee members, members of the coordinators sections and all APPD members. The Chair will have the following roles/responsibilities:

• Ensure conference calls with the Coordinators Executive Committee occur monthly and that minutes are sent within two weeks to the APPD Board
• Assume responsibility for bi-annual reporting to the APPD Board; and other times as requested.
• Chair Coordinators' meetings during the APPD Annual Spring Meeting
• Provide oversight for grassroots sessions and other key components of the spring and fall meetings as they pertain to the coordinators section, in concert with the planning committees
• Communication of Key issues and strategic recommendations to the Board
• Assume responsibility for presentations to the Board, if requested.

Duties and Responsibilities of the Immediate Past Chair

• Oversee Fall and Spring Meeting Planning with Chair-Elect
• Circulate Report to all coordinators after fall and spring meeting
• Act as contact for section membership requests from recent meetings
• Assist the Chair as needed

Duties and Responsibilities of the Chair-Elect

• Oversee Fall and Spring Meeting Planning with Immediate Past Chair, including but not limited to Professional Development Planning and new attendee planning
• Oversee Task Force and Committee Chairs, to include but not limited to Communication/Tools Committee, Professional Development Committee, Scholarly Activity Committee
• Assist the Chair as needed

Duties and Responsibilities of the At-Large Year 3

• Oversee Share Warehouse information, including but not limited to additions and updates
• Oversee the Coordinator Communication Workgroup and those noted responsibilities
• Oversee Scholarship function for both meetings
• Assist in preparation and presentation for Onboarding new members of the Executive Committee
• Assist the Chair as needed

Duties and Responsibilities of the At-Large Year 2

• Oversee and Coordinate the Mentor Workgroup and those noted responsibilities
• Annually review "APPD Coordinator's Executive Committee Leadership Structure" for accuracy
• Assist the Chair as needed

Duties and Responsibilities of the At-Large Year 1

• Take and distribute the minutes of Executive Committee conference calls to the EC and Executive Director/Associate Director within ONE week of the call
• Co-Coordinate the mentoring program; in training to take over this responsibility in year two
• Assist the Chair as needed

Minimal Duties and Responsibilities for All Executive Committee Members

• Attend APPD Fall and Spring meeting annually
• Present workshops/presentations in the absence of other presenters for each meeting
• Review and vote on all Coordinator Scholarship Awards and coordinator meeting abstract submissions
• Welcome new coordinators and APPD members
• Ensure close communication/collaboration with APPD Board and Association Executive management
• Participate in monthly conference calls
• Communicate with Section members as often as necessary to assure that member perspectives are represented
• Meet onsite during the APPD Annual Fall and Spring Meeting
• Develop recommendations to the Board regarding issues pertaining to, or affecting, Section members, including how these align with the APPD Strategic Plan, proposed timeline with action items and outcome measures and what budgetary implications may be connected to these recommendations.
• On an ad-hoc basis the Section Executive Committee may communicate to the Board as needed
• Help implement strategic plans in concert with the Board
• Help implement requests from the Board
• Identify plans arising from the Section that may help implement aspects of the APPD Strategic Plan
• Encourage Section members to get involved with the work of APPD, including taking on leadership positions
• Ensure that Section members are being served by conducting the following, which may be delegated with Executive Committee oversight/input:
• Annual needs assessment of section
• Needs assessments should have Board input/approval before dissemination
• A summary of the needs assessment with proposed activities as a result of the survey should be presented to the Board

Criteria for Selection of At-Large Members

• Served as a coordinator for 3 or more years.
• Attended a minimum of 3 APPD meetings in past 5 years.
• Given a presentation or workshop at APPD or other national meeting in past 5 years.
• Written paragraph on vision of how they can serve the Coordinators Section.
• Fulfills identified need/diversity on Executive Committee (meeting skillsets desired, communication skills, leadership, etc.).
• Meets or exceeds all of the minimum expectations of an EC member.
• Support from Program Director to take on this role.