APPD Research and Scholarship Learning Community Survey Policy

Members of the APPD are key leaders in pediatric graduate medication education and can provide valuable information and insights into graduate medical education, training, and other aspects of pediatrics.

The goals of this survey policy are: (1) to improve the quality of survey research involving graduate medical education program leadership; (2) to prioritize important issues and facilitate the process for important studies; and (3) to respect time constraints and make data collection more efficient.

The APPD Research and Scholarship Learning Community reviews surveys prior to distribution to the APPD membership. APPD membership includes pediatric program directors, associate program directors, fellowship directors, coordinators, and chief residents. The APPD Research and Scholarship Learning Community does NOT review surveys of residents or fellows. Consider contacting APPD LEARN (http://learn.appd.org/) if interested in surveying residents.

Survey proposal applications will be reviewed February 15, June 1, and September 15. Only complete applications submitted to info@appd.org prior to February 15, June 1, and September 15 will be reviewed. Incomplete survey proposal applications - including those with no IRB approval attached - will NOT be reviewed. We anticipate a response within 4 weeks of the survey proposal application deadline. Special requests will be considered by the Chair and Vice-Chair of the Research and Scholarship Learning Community.

Surveys approved for distribution by the APPD Research and Scholarship Learning Community will be labeled as an "Approved APPD Survey" prior to distribution.

Ultimately, this process is designed to leverage APPD resources and expertise in order to facilitate research. Receiving approval does not mandate participation of members. Each member may choose whether or not to participate. Furthermore, although we cannot regulate whether surveys not vetted through this process are distributed by others, we will discourage this and limit access to member contact information whenever able.

Survey Review Process

  1. Researcher submits completed survey proposal by February 15, June 1, or September 15.
  2. The Chair and Vice-Chair of the APPD Research and Scholarship Learning Community will solicit 2-3 reviewers from members of the APPD Research and Scholarship Learning Community via email.
  3. The first 2-3 reviewers to confirm will review the survey using a standardized survey review form, providing recommendations to the Chair/Vice-Chair to approve/revise/deny the survey and provide any significant suggestions/comments. The goal of the review is to triage and offer suggestions, focusing on appropriateness of content, number/type of programs needed to survey, survey length, and identifying any significant limitations of the survey. Methodology used in survey design will be included in the review.
  4. The Chair/Vice-Chair will synthesize survey proposal recommendations for APPD management.
  5. APPD management will communicate survey proposal decisions and suggestions for revision to researchers.
  6. 1 year post-distribution of survey, researcher submits 1 year survey results summary to APPD Research and Scholarship Learning Community. Investigators who do not submit a 1 year survey results summary may NOT submit subsequent surveys for review and approval to the APPD Research and Scholarship Learning Community. Investigators should also inform the APPD Research and Scholarship Learning Community of any works of scholarship (including presentations and/or publications) where survey design or data was used. APPD management will issue a reminder/request for survey results summary 3 months before it is due and follow-up at the deadline, if necessary.

Information provided by APPD to Survey Investigators

Authors for all accepted surveys will receive the following data from APPD, in addition to answers to individual survey questions:

  1. Program size
  2. Program location (region)
  3. Type of academic affiliation

No identifying program information or respondent information will be provided.

To reduce question burden for survey respondents, authors no longer need to ask any questions related to program size, location, or type of academic affiliation. Rather, respondents will be provided with a link for specific program IDs and be asked to list their program ID. On the

Survey Priorities in decreasing order of importance/priority:

  1. Periodic survey data - basic names, address, contact information, and potentially some basic program size/region/demographics. Should be done in conjunction with basic APPD membership data, possibly augmented by existing ACGME data and not an additional survey. Frequency could be annually, or alternate basic and expanded versions each year.
  2. APPD leadership surveys - Surveys developed by leadership to address key APPD issues. This could be in conjunction with Periodic Surveys or separate surveys. The APPD Board of Directors and Executive Committees are encouraged to seek input from the Research and Scholarship Learning Community when developing surveys, but that is not essential. The APPD Executive Committees are required to send all surveys to the APPD Board for approval before disseminating.
  3. APPD internal/member-sponsored surveys - Surveys developed from PDs or members as a principal investigator or co-investigator. These may be generated by individuals, or potentially in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the Leadership or Research Committees.
  4. External Partners Organizations - Organizations that are members of the Federation of Pediatric Organizations (FOPO) periodically desire input from PDs on issues related to medical education.
  5. External/unsponsored surveys - Surveys developed without any PD input or participation. These may be generated by individuals, or potentially in response to a Request for Proposals call to stimulate research in a particular topic area as requested by the Leadership of Research committees. These will be the lowest priority unless in response to an RFP.

Responses to Surveys Distributed to APPD Membership Without Prior Approval by APPD Research and Scholarship Learning Community

  1. An APPD Member would alert APPD Research and Scholarship Learning Community Chair/Vice Chair that a non-approved survey was distributed.
  2. The APPD Research and Scholarship Learning Community Chair/Vice Chair would send out an email to the survey PI with the following wording:

    "It has come to our attention that you distributed a survey to Association of Pediatric Program Directors (APPD) members without approval by the APPD Research and Scholarship Learning Community. It is our policy that all surveys distributed to APPD members go through the review process established by the APPD Research and Scholarship Learning Community to minimize the survey burden to our membership and ensure that all surveys are of high quality.

    Any scholarship produced from this non-approved survey will NOT be eligible for presentation at APPD. In addition, investigators who send out more than one non-approved survey to APPD members will not be eligible to present any scholarship at future APPD meetings.

    If you have any questions about the process, feel free to contact the current Research and Scholarship Learning Community Chair and Vice Chair (names and emails will be provided)."