Association of Pediatric Program Directors

Six elected members will comprise the Executive Committee of the Coordinators' Section. These representatives will be elected by the Coordinators' Section membership. A Coordinator must be nominated by a member of the APPD during the fall call for nominations. The "designated coordinator"(designated by the Program Director) at each member program will cast their programs' one vote for two representatives per year. The elected coordinators will serve for a period of three years.

If for any reason a committee member cannot fulfill the elected term, a special election will take place. The committee person vacating their position will notify the Chairpersons of the Executive Committee, who in turn will notify the Executive Director that a vacancy will occur. Nominations for replacement will be submitted to the Executive Committee. A ballot will be sent to the "designated coordinator" at each member program to cast that program's vote. The turn-around time for an off-cycle election will be four weeks.

Duties and Responsibilities of the Coordinators' Executive Committee Members:

• Third Year of Service
  
  • Serve as Co-Chairs of the Executive Committee
  • Attend APPD Meetings in both spring and fall.
  • Provide a summary/report to the full Board for the year's activities/accomplishments, including a submission to the APPD Annual Report.
  • One Co-Chair serves as liaison to the APPD Board of Directors, attending Board Meetings held at the APPD Annual Spring and Fall Meetings and participating on monthly full Board conference calls.
  • The other Co-Chair is responsible for coordinating the educational program for coordinators at the Spring and Fall Meetings.
  • Communicate closely with the APPD Associate Director and Executive Director.
• Second Year of Service
  
  • Attend APPD meetings in both spring and fall, including Board Meeting during the Spring Meeting.
  • Coordinate and update the mentoring program, keeping list current.
  • Coordinate the task forces for the Spring and Fall Meetings with task force chairs. Circulate report to all coordinators after each meeting.
  • Coordinate a social for coordinators at each meeting.
• First Year of Service
  
  • Attend APPD meetings in both spring and fall.
  • Coordinate (write) the Coordinators' Section of the 3 APPD newsletters per year.
  • Take and distribute the minutes of Executive Committee conference calls.
• Duties for All
  
  • Serve as a communication liaison between the coordinators and the APPD, keeping coordinators abreast of new APPD developments and projects.
  • Assist in the planning and development of the educational program for the Spring and Fall Meetings for Coordinators.
  • Present workshops/presentations in the absence of other presenters for each meeting.
  • The Coordinators' Section may develop committees or task forces as necessary; make recommendations to the full APPD Board and provide information the Board may need relative to the Coordinators' Section; and plan, develop and suggest enhancements for the Coordinators' Executive Committee and APPD.
  • All members will also welcome new coordinators and APPD members, participate in monthly conference calls and distribute minutes of the calls (rotating assignment), and review and vote on all Coordinator Scholarship awards with the APPD President and Executive Director.

Jean Ashley, MSBC, C-TAGME (2011-2014)
Manager, Pediatric Medical Education
Univ of Louisville - School of Med, Dept of Peds
571 S. Floyd Street, Suite 412
Louisville, KY 40202-3830
Phone: (502) 629-8828
Fax: (502) 629-6783
jean.ashley@nortonhealthcare.org

Jaime Bruse, C-TAGME (2009-2012)
Program Coordinator
U of UT/Primary Children's Med Ctr, Residency
100 N. Mario Capecchi Drive
Salt Lake City, UT 84113
Phone: (801) 662-5702
Fax: (801) 662-5755
jaime.bruse@hsc.utah.edu

Avis Grainger, C-TAGME (2009-2012)
Pediatric Res Program Coordinator
Carolinas Medical Center, Dept of Pediatrics
PO Box 32861, 4th Floor MEB
Charlotte, NC 28232-2861
Phone: (704) 381-6806
Fax: (704) 381-6841
avis.grainger@carolinashealthcare.org

Patricia Jacobi (2010-2013)
Residency Program Coordinator
St. Louis Children's Hosp/Washington Univ
1 Children's Place, House Staff Ofc, Rm 3S34
St. Louis, MO 63110
Phone: (314) 454-6006
Fax: (314) 454-4102
jacobi@kids.wustl.edu

Staci T. Leitner (2011-2014)
Fellowship Coordinator Representative
Administrative Director, Fellowships
Stanford Univ School of Medicine, Dept of Peds
725 Welch Road, MC: 5906
Stanford, CA 94304
Phone: (650) 721-5876
Fax: (650) 497 8228
sleitner@stanford.edu

Kathryn Miller BS, C-TAGME (2010-2013)
Sr. Academic Program Coordinator
Johns Hopkins University
CMSC 2-124, 600 N. Wolfe Street
Baltimore, MD 21287
Phone: (410) 955-2727
Fax: (410) 955-9850
kmm@jhmi.edu

The APPD President and Executive Director shall be ex-officio members of all committees and task forces, without vote, unless either or both are designated members of that committee or task force. The Board of the APPD shall receive semi-annual reports on the activities of each committee and task force. The committee or task force chairperson, selected by the Executive Committee, will report to the Coordinators' Executive Committee at the Spring and Fall Meetings of the APPD or to the Executive Committee Co-Chairs if they are unable to attend those meetings. The committee or task force chairperson will also have the option of asking a member of their committee/task force to report in their absence. The Coordinators' Executive Committee will recommend committees and task forces and develop their responsibilities, subject to APPD Board approval. The Executive Committee will be responsible for selecting each committee and task force chair

Committees within the Coordinators' Section will be considered ad-hoc and will be established to deal with a specific task or issue. The committee may disband once its work is completed. The life of an ad-hoc committee can range from several days to several years depending on the nature of the issue or project with which it is dealing. An example of an ad-hoc committee is the Handbook Committee.

There are currently three Coordinators' Task Forces'. To participate in one or more of them, please contact any member of the Coordinators' Executive Committee one of the Task Force Co-Chairs or the APPD office (info@appd.org):

Professional Development Task Force

Co-Chairs:
Vanessa Goodwin Vanessa.Goodwin@vtmednet.org
Therese D'Agostino tdagostino@partners.org

The Professional Development Task Force will serve as a resource for program coordinators' career development and satisfaction.

The goals and objectives of this task force should be based on, but not limited to, the following:

• Develop workshops for APPD meetings to enhance opportunities for professional development within the Coordinator's Section
• Identify methods for educating program chairs, department and hospital administration, and program directors about the roles and responsibilities of program coordinators; promoting a better understanding of the role of coordinator, both within the APPD and at regional and local institutional levels
• Develop updated model job description and/or assemble sample job descriptions for program coordinators, building upon the existing APPD job descriptions
• Update the existing program coordinator salary and benefits survey; promote availability
• Assess educational needs of program directors (both categorical and subspecialty directors), associate program directors, chief residents, program coordinators, and others associated with residency training programs
• Integrate fellowship coordinators and create specific track enhancing the fellowship coordinators' experience within the APPD
• Develop medicine-pediatrics coordinator workshops during APPD Meetings specified for medicine-pediatrics track
• Other tasks can be added as task force members feel necessary

Management/Supervision Task Force

Co-Chairs:
Celeste Farley cfarley@upa.chob.edu
Teresa Woods twoods11@slu.edu

The Management/Supervision Task Force will serve as a resource for developing a structure for program coordinators in management/supervisory positions. This task force is available to all Program Coordinators who are interested in learning about supervision.

The goals and objectives of this task force should be based on, but not limited to, the following:

• Create a forum where program coordinators as supervisors can meet yearly to discuss and share their experiences
• Develop job description for program assistants
• Develop a sub-committee for program assistants
• Develop management/supervision workshops for APPD Meetings
• Serve as a resource for membership at large with issues regarding supervision
• Other tasks can be added as task force members feel necessary

Tools Task Force

Co-Chairs:
Sandra Barker sbarker@phoenixchildrens.com
Kathleen Sheppard ksheppar@dmc.org
Mary Anne Wesner mwesner@geisinger.edu

The Tools Task Force will serve as a resource for gathering information on technology programs that will improve and simplify the routine tasks of pediatric coordinators.

The goals and objectives of this task force should be based on, but not limited to, the following:

• Gathering information on technology/software used in residency training programs
• Create a list of available technology programs
• Indicate how the technology is used, critique the software, giving pluses and minuses
• Create a mechanism for developing and sharing products to facilitate the administrative responsibilities of program coordinators
• Designing a database that will allow coordinators to list and critique available programs
• Share information, surveys and annual updates using the APPD listserv, newsletter, web page, and Tool Shed
• Enhance and revise the Coordinators' Handbook annually
• Develop technology workshops for APPD meetings
• Other tasks may be added as task force members feel necessary