Program Director and Program Coordinator Regional Chairs

1. Regional Chairs Structure (taken from APPD Annual Report, May 2005)
Two members (Program Director and Program Coordinator) from each APPD region will be elected as Regional Chairs by the membership of that region. A Regional Chair must be nominated by a member of his/her region. The elections may be done by mail, electronically or at a face-to-face meeting. The term for a Regional Chair is three years and may be renewed. To stagger the Chairs, the first terms will be as such:

• New England – 3 Year Term (beginning May 2005)
• New York – 3 Year Term (beginning May 2005)
• Mid-Atlantic – 3 Year Term (beginning May 2005)
• Southeast – 2 Year Term (beginning May 2005)
• Mid-America – 2 Year Term (beginning May 2005)
• Midwest – 2 Year Term (beginning May 2005)
• Southwest – 1 Year Term (beginning May 2005)
• Western – 1 Year Term (beginning May 2005)

  The 16 elected Regional Chairs and the APPD President-Elect will comprise the Council of Regional Chairs.

2. Group Discussion

• It was suggested that John Mahan be appointed Program Director Regional Chair (John mentioned that he is already involved at the Board level and he would like our Region to consider nominating some one else)
• Dr. Dena Hofkosh was asked by Dr. John Mahan if she was interested
• It was suggested that there should be a Vice Chair to assist the Chair
• Program Director and Program Coordinator Regional Chairs do not have to be from the same institution and a Program Director can nominate his/her Program Coordinator.
• It was the consensus of the group that Program Directors and Program Coordinators can declare interest or nominate someone for the Regional Chair positions.
• A decision was made to vote for Regional Chairs electronically, via e-mail by June 30 during each election year.

3. Voting Deadlines

• Nominations Due for Program Director and Program Coordinator Regional Chairs – Friday, June 24, 2005 (Program Directors and Program Coordinators can nominate themselves or others.)
• Voting for Program Director and Program Coordinator Regional Chairs – Monday, June 27 to Thursday, June 30, 2005. (Ballots will be e-mailed)
• Program Director and Program Coordinator Regional Chairs will be announced after voting is tabulated.

2005 Regional Fall Meeting
1. Summary of 2004 Regional Fall Meeting

• Location - Columbus Children’s Hospital (CCH)
• Attendance - 13 of 22 programs attended
• Cost – CCH was able to provide food and AV support with no cost to meeting attendees and/or our region. Attendees only were responsible for their personal travel costs.

2. Rotate Fall Meeting Site from Columbus?

• Pros:
  1. Opportunity to visit and tour other hospitals/programs
  2. APPD Board is in the planning stages of locating financial support to regional meetings (i.e. hotel coverage for regional meeting attendees)
• Cons:
  1. Fall is a busy time of year (i.e. recruitment) and traveling to a non central location may not be convenient
  2. Non central meeting location will be more expensive and time consuming to attend
• Vote:
  1. It was the consensus of the group that we should vote on the Regional Fall Meeting location - Either keep the meeting at CCH or rotate locations annually. Voting for future meeting locations will occur during the PD/PC Regional Chairs voting.

3. 2005 Regional Fall Meeting Agenda

• RRC – Discuss major changes & impacts, how programs are changing and what’s new
• ‘Sharing’ – Discuss topics and bring tools that other programs can use (i.e. competencies)
• Faculty Development – How are programs teaching their faculty to evaluate
• QA & QI

4. Coordinators & Chiefs

• Make meeting schedule more formalized for PC and Chiefs
• The current structure is valuable, but make more compelling for them
• Chief issues/topics are different than PD long term issues

Regional Projects/Studies
1. Completed - NIH Funded CD-Rom – “What Would You Say Next” Video Modules about Downs Syndrome

• Nursery curriculum – Pre- & Post-tests
• Contact Lynn Campbell (insert info) for CD & materials

2. To Be Completed - Access Pharmacy Companies have in Pediatric Residency Programs

• Non-judgemental study
• Explain policies, access, what they are doing with residents

APPD E-mail Monitor

1. The APPD are trying to monitor what’s appropriate (and not appropriate) to be e-mailed to its members.

2. APPD will be facilitating, not restricting

3. E-mails will be forwarded with an intro like “This is a good survey from one of our own”

4. APPD is developing a mechanism that is effective and the Board will approve a ‘priority’ policy.

Upcoming Workshops

1. 4th Annual Pediatric Chief Resident Workshop

• At Riley Hospital for Children and the Department of Pediatrics at Indiana University School of Medicine
• Wednesday, August 24, 2005
• Featuring Larrie Greenberg, MD, George Washington University, School of Medicine and Heath Sciences
• Workshop Topics:
  1. Setting tone within the residency program
  2. Advanced feedback/conflict resolution
  3. Running morning report
  4. Setting personal goals for your Chief year
  5. Discussion groups to share ideas/problem solve with other Chiefs
• Costs - $100 (includes hotel stay, dinner on evening before and lunch during workshop)
• For more information, please see the brochure attached to these minutes or contact June Dailey at (800) 336-9129 or prp@iupui.edu

2. Faculty Development Meeting/Workshop

• At Cincinnati Children’s Hospital
• Dates and Information TBA

3. Evidence Based Medicine Meeting/Workshop at Cincinnati Children’s

• At Cincinnati Children’s Hospital
• Dates and Information TBA